Deskwell Ottawa · all Ontario
Document & data preparation · Ontario-wide · by email

A month of document work, finished in a day.

Books, evidence bundles, drawings and translations — prepared with AI at a pace a manual desk cannot match, then handed back to your own licensed professional to review and sign.

Email what you have First job half price · a fixed quote before any work starts
Services

Four kinds of work

AI team design

A set of AI roles built around how your office actually works, with written procedures so the same job comes out the same way twice. Setup, handover documentation and monthly support included.

Role design Written procedures Monthly support

Documents & records

Large document sets sorted, indexed and summarised. Dated chronologies, exhibit tables, forms filled from your own source files, and Persian ⇄ English translation formatted to match the original.

Books & numbers

Bookkeeping and bank reconciliation, HST working papers ready for your accountant, ledger clean-up and year-end preparation files.

Drawings & take-offs

AutoCAD drafting, mark-ups and redlines. Quantity take-offs, material lists and estimate spreadsheets you can hand straight to a client.

How it runs

Four steps, all by email

01

Send what you have

A file list, a folder, a zip — however it currently sits. Messy is normal; sorting it is the job.

02

Get a fixed quote

Price and turnaround in writing, before any work begins. If the scope changes, the quote changes first.

03

Work is returned

Finished files plus a plain note listing every assumption made and every gap found along the way.

04

Your professional signs

Your lawyer, accountant or engineer reviews and takes it from there. That final judgment is theirs, not ours.

Scope examples

The size of job this is built for — anywhere in Ontario

1,200 loose emails and attachments
Indexed chronology and exhibit list
3 days
14 months of unposted bank statements
Reconciled books and an HST working paper
2 days
A 40-page Persian document set
English translation, formatted page for page
1 day

Illustrative scope, not client work. These describe the kind of job Deskwell takes and the turnaround to expect — no client files or names appear anywhere on this site.

What you actually receive

Four specimens

Built with invented data to show the shape of a delivery. Yours arrives in the same form.

Evidence index excerpt
A-0142024-03-11invoice_final.pdf
A-0152024-03-11scan_0043.pdf
A-0162024-03-19emails.mbox #218
A-0172024-04-02IMG_2291.HEIC
A-0182024-04-02notes.docx p.3
1,204files placed
37duplicates removed
Every file numbered, dated and traceable to its source.
Bank reconciliation excerpt
Opening18,402.55
Deposits96,118.40
Withdrawals(88,731.02)
Bank charges(214.75)
Per books25,575.18
Per bank25,575.18
Difference0.00
14 months, 1,860 entries, reconciled to the cent.
Note of assumptions in full
  • Entries with no description were placed by amount and counterparty.
  • Two invoices dated 2024-03-11 were treated as one event.
  • GAP — the March statement is not in the material.
  • GAP — pages 7 and 8 of the contract are missing.
This note comes with every delivery. Nothing is decided silently.
How it is checked control totals
Transactions received1,860
Posted to the ledger1,860
Opening + in − out = closingPASS
Books = bank, every monthPASS
  • Pass 1 — worked forward from the opening balance.
  • Pass 2 — worked backward from the closing balance, by a different method.
  • Neither pass reads the other. They agree to the cent, or the work is not finished.
Not a promise that nothing is ever wrong — a set of figures you can check yourself.
Download the full specimen pack A finished six-sheet workbook, invented data · XLSX, 26 KB · no email address required
Quantity takeoff for contractors Drawings measured twice, controls shown, fixed price · three business days
Boundaries

What Deskwell is not

Not a law firm

No legal advice and no representation. Preparation work only.

Not a public accounting firm

No audit, review or assurance engagements of any kind.

Not an engineering practice

No sealed or stamped drawings. Drafting and take-offs only.

Every file is prepared to be checked. The final professional judgment stays with your licensed advisor — and being clear about that protects you as much as it protects us.

Pricing

Per job, not per hour

Speed is the point of this service. An hourly rate would charge you less for the same result and quietly punish the method — so every job is quoted as one number, agreed in writing before work starts.

Opening offer

Until 31 December 2026
Half price First job, any service One per firm, on the first job only
−20% A single job Quoted and paid on its own
−35% A pack of three Booked together, used any time
−50% Monthly retainer From $200 a month

A 250-file index, regular price $250: $200 as a single job · $162 each in a pack of three · $125 on a monthly retainer. Clients who start during this period keep their price for twelve months.

Service Regular Turnaround
Documents & records
Sorted and indexed file set, to 250 files$2502 days
Sorted and indexed file set, to 1,000 files$6503 days
Dated chronology and exhibit table$3002 days
A form or schedule filled from your files$751 day
Persian ⇄ English translation, per word (non-certified)$0.121–2 days
Books & numbers
Monthly bookkeeping, to 100 transactions$250/momonthly
Monthly bookkeeping, to 300 transactions$450/momonthly
Catch-up bookkeeping, per transaction$2.50on scope
HST working paper, per quarter$1502 days
Year-end file, ready for your accountant$3503 days
Drawings & take-offs
AutoCAD drafting or mark-up, per sheet$1501–2 days
Quantity take-off and material listfrom $400on scope
Estimate spreadsheet$3002 days
AI team design
One role set, designed and documented$9001 week
Full office set-up, 3–5 roles with written procedures$2,4002–3 weeks
Ongoing support$300/momonthly

All prices are in Canadian dollars. HST is not charged — the price quoted is the price you pay.

What every job includes

Four things, on every delivery

A note of assumptionsEvery assumption made and every gap found in your documents, written down.
A second checkNo file leaves without being checked again against its source.
Free correctionsUntil it is right. If the work is not usable, there is no invoice.
On the agreed dayLate delivery takes 20% off the quoted price.
Terms of service — the full thirteen clauses
  1. Orders. Work begins when you accept a written quote by email. The order defines the work; anything outside it needs a new quote.
  2. Price and payment. Fixed price per job, in Canadian dollars. Jobs over $500 take a 50% deposit. The invoice is issued on delivery and is due in 15 days, by Interac e-Transfer.
  3. Late payment. Unpaid amounts carry interest at 2% per month (26.82% per year) from the due date.
  4. Delivery. Files arrive by email with a note of every assumption made and every gap found. If we deliver late through our own fault, 20% comes off the price. If you are late sending material or answering questions, the delivery date moves by the same amount.
  5. Corrections and guarantee. Corrections are free until the work matches the order; ask within 14 days of delivery. If the work cannot be used for the purpose described in the order, there is no invoice and any deposit is returned.
  6. Ownership. The finished files become yours once payment is received in full; until then they remain ours. Your own material always stays yours. The general methods and templates we use stay ours.
  7. Confidentiality. Both sides keep the other’s information confidential. Your material is deleted 90 days after delivery unless you ask otherwise. No client is named, shown or referred to publicly without separate written permission.
  8. Limits of the service. Deskwell is not a law firm, not a public accounting firm and not an engineering practice. No legal advice, no audit or assurance work, no sealed drawings. Translations are not certified and cannot be used where a certified translation is required. Final professional judgment stays with your own licensed advisor.
  9. Limit of liability. Our total liability for any claim is capped at the amount you paid for that job. We are not liable for indirect or consequential loss, lost profit or lost opportunity. Nothing here limits liability for fraud or wilful misconduct.
  10. Monthly agreements. Either side may end a monthly agreement with 30 days’ written notice. Work already done is payable.
  11. Notices. All notices go by email — to hello@deskwell.ca, and to the address you give us.
  12. Governing law. These terms are governed by the law of Ontario. Disputes go first to direct written negotiation, then to the courts of Ontario.
  13. General. These terms and the accepted order are the whole agreement between us. Changes must be in writing; email is enough. Deskwell works as an independent contractor. If one clause cannot be enforced, the rest still stands.

Accepting a quote by email means accepting these terms. Last updated September 2026.

Contact

Everything runs by email

Quotes, files, questions and delivery. Deskwell is based in Ottawa and works with firms and businesses anywhere in Ontario — the whole job runs by email, so distance makes no difference. There is no intake form to fill in: send what you have and a fixed quote comes back.

Write to hello@deskwell.ca Or call or text +1 204 955 6152

I may not always pick up straight away when I am mid-file, so a text message or an email usually gets to me faster — and it keeps a written record of what was asked, which matters on this kind of work.